What's running trips
without a system costing you?
Three numbers - trips per year, guests per trip, and admin hours - are enough to see roughly how many hours, leads and rupees are leaking out of a group trip business run on spreadsheets and DMs.
Where the leak actually comes from
Admin hours
Every trip without a booking system means manually chasing payments, updating spreadsheets, and answering the same "is this still available?" DM five times. That time comes straight out of running the actual trip.
Revenue left on the table
Enquiries that go unanswered for a day, deposits nobody follows up on, and guests who quietly book elsewhere while you’re still replying to comments - it adds up to real money, not just inconvenience.
Leads lost to DMs & chaos
Interest scattered across Instagram comments, WhatsApp forwards and email means some leads never make it into a spreadsheet at all - they just go cold.
About this calculator
How is this loss calculated?
From three inputs - trips per year, average guests per trip, and admin hours per trip - the calculator estimates hours spent on manual admin, revenue leaked (assumed at 20% of potential revenue without a booking system), and leads lost to scattered enquiries (assumed at 30% of enquiries going uncaptured).
Is this exact, or an estimate?
It’s an estimate based on industry averages, not your exact numbers. It’s meant to size the problem, not replace your own accounting.
Do I need to sign up to use it?
No. The calculator is free to use with no account required.